dvsa-tc-audit-readiness-operator-licence-uk

# DVSA & Traffic Commissioner Audit Readiness (UK) ## PURPOSE Produce “show me” readiness materials: today’s checklist, an evidence index, and a gaps register aligned to operator-licence sensitivity and audit expectations. ## WHEN TO USE - “Prep me for a DVSA visit and give me a checklist for today.” - “Create a customer audit response pack for [CUSTOMER] and list gaps.” - “Build an evidence index for operator licence compliance.” - “What should we have ready to show an auditor today?” DO NOT USE WHEN… - The request is generic compliance chat with no artefact needed. - Pure operations/customer service requests (routes/pricing/performance) not compliance-led. ## INPUTS - REQUIRED: - Audit context (DVSA visit / TC inquiry readiness / customer audit) and date - Scope: which depot/operating centre/fleet, and period (e.g., last 28/90 days) - OPTIONAL: - Your internal SOPs/policies (paste text) and retention rules - Prior audit findings/actions - EXAMPLES: - “DVSA site visit today at Depot X; need show-me checklist and evidence index.” ## OUTPUTS - `dvsa-visit-today-checklist.md` - `audit-evidence-index.md` (Excel-ready table) - `gaps-register.md` - Success criteria: - Practical, checkable items - Clear “where to find it” references - Highlights operator licence sensitivities (without legal claims beyond your policy text) ## WORKFLOW 1. Confirm audit type and scope. - IF missing → **STOP AND ASK THE USER** for audit type, depot/fleet, and time period. 2. Generate today’s “show me” checklist using `assets/dvsa-visit-today-checklist-template.md`. 3. Build an evidence index (what, where stored, owner, retention, last updated) using `assets/audit-evidence-index-template.md`. 4. Identify likely gaps: - Mark unknowns as “Gap – confirm source/owner”. - Output `gaps-register.md` via `assets/gaps-register-template.md`. 5. Operator licence sensitivity: - Add a short section referencing `references/operator-licence-sensitivity-placeholders.md` and map to your internal policies. 6. If the user wants edits to existing files → **ASK FIRST**. ## OUTPUT FORMAT ```text # dvsa-visit-today-checklist.md Audit type: Scope: Date: ## Immediate readiness (today) - … ## Documents to pull (and where) - … ## People/process readiness (“show me”) - … ## Known risks / sensitivities - … ``` ## SAFETY & EDGE CASES - Don’t invent retention periods or legal duties; ask for internal policy text if needed. - If asked for “is this legal?”, stop and request the precise records and desired output artefact. ## EXAMPLES - Input: “DVSA visit today” - Output: checklist + evidence index + gaps register for rapid action