transport-investigation-acas-aligned-pack

# Investigation Pack (ACAS-aligned) ## PURPOSE Create an ACAS-aligned investigation starter pack: invite wording, neutral question plan, and evidence log structure for transport incidents and potential misconduct. ## WHEN TO USE - “Draft an investigation invite letter for this incident and evidence list.” - “Create investigation questions for this driver interview, ACAS aligned.” - “Summarise these incident notes into a clean manager brief.” (when it feeds an investigation) DO NOT USE WHEN… - Generic HR queries like “What is a fair disciplinary process?” with no case artefact needed. - You’re drafting outcomes/sanctions without an investigation stage. ## INPUTS - REQUIRED: - Incident summary (what/when/where), parties involved, and what’s alleged/being reviewed - Evidence available so far (CCTV, telematics, tacho extracts, witness notes, PCN, photos) - Proposed meeting date window and who will chair/note-take - OPTIONAL: - Relevant internal policies (paste text), previous similar cases, union/companion info - EXAMPLES: - “Allegation: falsified manual entry on [date]. Evidence: tacho report + supervisor note.” ## OUTPUTS - `investigation-invite.md` (Word-ready) - `question-plan.md` - `evidence-log.md` (Excel-ready table) - Success criteria: - Neutral tone, no assumptions of guilt - Includes right-to-be-accompanied wording - Clear evidence handling and logging ## WORKFLOW 1. Confirm this is an **investigation** (fact-finding), not a disciplinary hearing. - IF unclear → **STOP AND ASK THE USER** what stage they are at. 2. Draft invite using `assets/invite-letter-template.docx-ready.md`. - Include: purpose, date/time, attendees, right-to-be-accompanied, evidence access, and contact route. 3. Build a neutral question plan using `assets/neutral-question-plan-template.md`. - Start broad → then specifics → then mitigation/context → then closing. 4. Create an evidence log using `assets/evidence-log-template.md`. - Include chain-of-custody fields if needed. 5. Add ACAS alignment checks from `references/acas-alignment-checklist.md`. 6. If asked to edit existing documents → **ASK FIRST**. ## OUTPUT FORMAT ```text # evidence-log.md | Ref | Evidence item | Source | Date/time captured | Who captured | Storage location | Integrity notes | Relevance | Shared with employee (Y/N, date) | |-----|---------------|--------|-------------------|-------------|------------------|-----------------|----------|----------------------------------| ``` ## SAFETY & EDGE CASES - Don’t provide legal advice; keep to process and neutrality. - If the allegation is serious and outcomes could be dismissal, flag that HR/legal review may be required per internal governance (ask for your policy text). ## EXAMPLES - Input: “Invite letter + questions for driver interview” - Output: invite + question plan + evidence log template populated with known items